Space Management.
Every room, every floor, at a glance.
See every room, unit and floor on one screen. yCloudx Space Management shows how big each space is, who uses it, when leases end, which rooms are booked and what work is open there, on floor plans, in 3D and in one space register.
Spaces by status
Live activity
Click a room. See who uses it and what is open there.
Draw rooms on your own floor plans and colour them by status, type or user. Each space shows its size, capacity, tenant or department, lease end date, people, open work orders and assets. Replay a day to see how rooms were used hour by hour.
Illustrative sample building and data.
Every space in one list.
Search by space, location, tenant or department, and filter by status, type or location. Import spaces and the people who use them from a spreadsheet, and export them again any time.
| Space | Location | Type | Size (sqft) | Capacity | Status | Used by | People | Open WO | Assets |
|---|
Know what is used, what is free and what is ending.
Occupancy is counted by area when spaces have a size, and by space when they do not. Leases ending soon, rooms under renovation and how often bookable rooms are used are all on the same page.
Spaces by status
Room utilisation
Bookable rooms, working hours, last 30 days
Leases ending
Tenants and units, with days left
Spaces linked to assets and work orders.
A space in yCloudx is part of your location and section register, so it already knows its assets and its work. Open a space to see what is installed there and what is still open.
- Open work orders per space. See which rooms have faults waiting before you let them out or book them.
- Assets per space. Every air-conditioner, light and socket linked to the room it serves.
- People and seats. Assign people to spaces, see who is here now and how many seats are free.
- Out of service. Close a room for renovation or repair and it drops out of the free space count.
Floor plan
Rooms drawn on your own layouts, coloured by status, type or user.
3D view
Floors stacked as a building. Turn, zoom and click a room.
By location
Spaces grouped by building, floor and section.
Replay day
See how rooms were used through the day, hour by hour.
One picture of your space for every team.
Property and leasing
Track tenants, units, lease end dates and vacant area across buildings.
Facility managers
See which spaces are in use, closed or waiting for repair, and plan moves.
Workplace and admin teams
Know how often meeting and training rooms are really used.
HR and department heads
See who sits where, free seats and space per department.
Maintenance teams
Go straight to the room, its assets and the jobs open there.
Management
Occupancy, vacant area and leases ending, in one summary.
Works with the rest of yCloudx.
Space Management questions
What is yCloudx Space Management?
Space Management keeps every space in your buildings in one register: how big it is, what type it is, who uses it and what its status is. You can see spaces in a list, by location, on floor plans and in a 3D view of your floors, together with people, leases, bookings, open work orders and assets.
What counts as a space?
Any room or area you want to manage, such as offices, tenant units, meeting and training rooms, pantries, stores, plant rooms and open-plan zones. Spaces sit inside your existing locations and sections in yCloudx.
What do the space statuses mean?
Each space can be Leased, Occupied, In use (booked), Vacant, Reserved, Under renovation or Out of service. Spaces that are closed or under renovation are left out of the free space count.
How is occupancy calculated?
When spaces have a size, occupancy and vacant area are counted by area. Spaces without a size are counted one by one, and yCloudx shows how many still need a size so you can complete them.
Can we track tenants and lease end dates?
Yes. Each space can show the tenant or department that uses it and the lease end date, with the days left. Leases ending in the next 90 days are counted on the dashboard so you can plan renewals early.
Can I see spaces on a floor plan or in 3D?
Yes. Draw rooms on your own floor plans and colour them by status, type or user, then click a room to see its details. The 3D view stacks your floors into a building that you can turn and zoom. Replay Day shows how rooms were used hour by hour.
Does it work with room bookings?
Yes. Bookable rooms that are booked show as In use, and room utilisation shows how much of the working hours each bookable room was used over the last 30 days.
Can we import our existing space list?
Yes. Import spaces, and the people who use them, from a spreadsheet, and export the space register or the people list to CSV at any time.
See your own buildings, floor by floor.
Book a demo and we will show you Space Management with a sample of your floors, spaces and tenants.
