Administration

This tutorial is for the System Admin who has access to the Administration module. Follow these steps to add the user’s Telegram ID into the system: First, make sure that the user has registered their Telegram ID by following this tutorial: How to Register Your Telegram ID into the System After they have registered, go […]

Proceed to the Setting > Administration > Access Select the desired position and choose the specific accessibility options allowed for that position. Once set, any new user added to the system will be assigned accessibility based on their position. There is an option to Remove All Access or Set Access based on the system’s default

This is tutorial on how to get an external notification in Telegram’s group: Proceed to the Telegram’s application Create a Telegram group Invite the Telegram’s Bot given to the group Send message in the group Open yCloudx’s system and go to Telegram tab Insert the Telegram group’s ID in the Setting > Notification > Group

Proceed to Administration > Announcement Select the site where the announcement should be displayed (all sites can be selected) Enter the announcement in the text area provided. The text can be customised (e.g., bold, italic, underline, size, etc.). When making an announcement, you have the option to select a file either in image or document.

Proceed to Administration > Add New Staff Fill in the details for the new user  The required fields are in Staff Details, including Name, Nickname, Site, Department and Position. While other fields are optional, but it is recommended to fill in all details Nickname must be unique from other users All new users will have

Proceed to Administration > Staff Certs & Info  Select user whose details need to be edited or updated Edit the staff additional info details and save to apply the changes If user has an attachment to upload, they can choose the file and click Upload Attachment button

Proceed to Administration > Staff Records  Select user whose details need to be edited or update Edit the staff details and save to apply the changes Admin also able to reset selected user’s password on the same page by entering the new password in the provided text box and saving it by clicking the Change

Proceed to Administration > Staff Records > Pending Staff  Select which user to be approved Admin needs to review Staff Info, including Name, Nickname, NRIC, User ID, Site, Department and Position. Others field are optional but it is recommended to check them all Admin needs to set access control and ensure it is correctly configured

Proceed to Administration > Staff Records If the user has access to multiple sites, they are able to select which site to view. Select user to view their details Admin able to search for specific users using multiple parameters in the search field

Proceed to Administration > Staff Records > Import / Export Click Export User (All)  Once exported, the file will be downloaded in Excel format. User need to insert the user details following the format in the exported file. Do not delete or remove any columns. Leave it blank if there is no information for the