How to add, update or delete template?

There are two methods to add, update or delete checklist template

• Using template in setting
• Using excel

Method 1: Using template in setting

To add new template

1. Proceed to Setting > Preventive > Template
2. Insert new checklist template details and provide remarks if needed
3. Click Add, and the new checklist  template will be added to the list

To update or delete template

1. Proceed to Setting > Preventive > Template
2. Select checklist template to be updated or deleted
3. Click Update to modify the details or Delete to remove it from the list
4. To delete multiple checklist template at once, select the checklist template and click Bulk Delete

Method 2: Using excel

User able to update checklist template by Import / Export  Checklist Template in Excel format

1. Proceed to Setting > Preventive > Template
2. Click Import / Export button 
3. Once exported, the file will be in Excel format
   • User need to insert the checklist template details following the format in the exported file
   • Do not delete or remove any columns. Leave it blank if there is not information for the column
   • Text fields marked with (**) must be unique for each checklist and must be filled in such as Checklist Name
   • Text fields marked with (*) are mandatory, such as Sites, Tasks and Task Type. Other fields are optional but it is recommended to fill in all details
   • Each task must be placed in a separate row which means if a checklist has ten different tasks, they must be entered in ten separate rows but with the same Checklist Name and Site 
   • User need to insert the correct Task Type from the following option
     1. 1. Break Page – Task appears in a separate box but on the same page
        2. Sub-Title – A subheading for categorizing tasks
        3. Description – Allows text, numbers and symbols
        4. Number Only – Requires numeric input
        5. Tick If Done – A checkbox for marking task completion
        6. Text Only – Displays text without requiring input
        7. Multiple Option – A dropdown menu for selecting option
4. Save the document and import the checklist template into the system
5. Proceed to Setting > Preventive > Template > Import / Export > Update Checklist @ Update All Checklist including Upcoming Schedule
   • Update Checklist – Only updates the checklist
   • Update All Checklist including Upcoming Schedule – Update checklist including upcoming schedules that have not yet been generated

Note: Any checklist that has already been generated will not be affected or changed, even if the checklist has been updated